The data type for each field determines the appearance of the field. | accessibility. This guide describes how to delete a project from REDCap so that is does not remain on the REDCap servers indefinitely. Using this PDF guide (link to guide), you can set up an e-Consent for your REDCap project to remotely obtain a subjects consent. They can also be triggered based off responses to previous surveys as well! This guide describes how to create and distribute a single survey, methods for collecting anonymous and non-anonymous survey data, how to set up longitudinal survey collection and how to get notified when a participant submits a survey. At times, these multiple projects can have data elements that overlap. If you need to redirect your participants to submit their survey responses to different DAGs, use the Public Survey Dag URLs External module. If you want to know why the changes did not get automatically approved by REDCap, click on Why werent my changes made automatically?, Making changes to a project in production, How to make changes to a project in production without losing your data, Don't delete questions or answer choices, or change variable names, Avoid label mistmatch errors -- don't change the codes associated with answer labels, Don't drag and drop a new instrument into first position, Steps for Making Changes to a Project in Production. Tufts Clinical and Translational Science Institute, Integrating Underrepresented Populations in Research, Clinical and Translational Science Graduate Program, Junior Faculty Research Career Development Forum, Blue Star Investigator Certificate Program, Patient-Centered Outcomes Research Institute (PCORI), Biomedical and Health Data Sciences Collaborative (BHDSC), CLINICAL RESEARCH STAFF QUARTERLY TRAINING: Peer-to-Peer Onboarding: Techniques for Training Your New Coworker (or Yourself! All REDCap surveys and data collection instruments can be downloaded as PDFs and printed for manual offline data collection. At this point, you may be asking, What should I do if I have to collect multiple labs over time? Repeating Forms is a feature that allows individual instances of the same form. You can rename the record_id field now if you wish, but once you start entering data, changing the variable name of the record_id field will delete all of the data in your project. It may be necessary to update the PI Name, IRB Number or Project Ownership information due to staff changes. If your instrument has a File Upload field or a Descriptive Field with an attachment, this action tag will automatically count the number of downloads from either of these two fields. If more than one choice needs to be hidden, then provide all the coded values separated by commas. The post-production change control process provides an additional check to ensure that data that was alreadycollected is not deleted, re-coded or overwritten unintentionally. Our sample registry is a recruitment registry, used for identifying and contacting potential participants for active studies in our department. This field will be the leftmost one on the spreadsheet. Need help? It is configured at the project level with source instrument (survey) / target field (file upload) pairs. You can do this using the branching logic with smart variables such as [event-name]<>[event_1]. Storage of all personally identifiable data and protected health information should follow your IRB and institutional protocol. By going into the Survey Settings page of your instrument you can use HTML to add images to your survey using the. You can build surveys that use repetitive choices faster by using the copy existing choices option. In this way, you could invite a participant to take a survey by sending them an SMS message instead of an email invitation. If there are "!" In this section, we will use a sample registry with fictitious data to highlight some of the benefits of using REDCap for your registry. When creating your matrix field options, set one or more of the options to a field that you want to embed. Do you want to applyformatting in your REDCap projects and survey forms? Otherwise, the REDCap Team will receive a copy of your changes and contact you about them. Example: 1, {example_field_variable}. The technical storage or access that is used exclusively for statistical purposes. Click the button next to 'Auto-numbering for records' to enable or disable the feature. A public link is only possible when the first instrument is a survey. Users can rename the Record ID field, so some users call it a Study ID or something else. Close all open files and applications. The "Variable Name" is what ties the variable to associated data (and its the column name when you export data). Here are some steps to help you troubleshoot. ID of 2, the third record created have a record ID of 3, and so on. These include Economics (economics_dept), Chemistry (chemistry_dept) and Biology (biology_dept). To help maintain confidentiality, REDCap assigns each participant's data (a record) a unique identifier that is not otherwise linked to a participant's personal data. If you need to redirect your participants to submit their survey responses to different DAGs, use the Public Survey Dag URLs External module. Are you a PI or Manager supervising staff members who use REDCap? Reports are highly customizable, and can be assigned to be visible to different project members. If enabled, the system will create the Record ID when a record is created, if disabled the user will need to enter a value when creating a record. 8. This guide describes how to create and format calculated fields, such as BMI, using height and weight fields and a subjects age using two date fields. For instructions, please refer to Automated Invitations in the Online Designer. Once you complete step two, you will be prompted to define some additional features of your survey instrument. Are you adding a date field such as date of birth to your survey but dont want the Today or Now button to insert todays date? The first survey can be done anonymously while the second survey collects information. The action tag @HIDEBUTTON will disable those buttons! It comes with preprogrammed different rules that you can use to check your data. Does your survey response rate seem slow? Once you have a REDCap project programmed, data can be imported using the Data Import Tool For additional details, contact your local REDCap Administrator. All later instruments are considered a continuation of the earlier one(s). Please remember to check out the, Normally, when you request a REDCap account,the. While REDCap does have a QR code feature, we recommend that you don't use it as it requires participants to download a special app. The Registry Toolkit website is supported by the National Center for Advancing Translational Sciences (NCATS), National Institutes of Health, through Grant Award Number UL1TR002489. You can schedule to send your online survey on a specific date or based on certain conditions being met. REDCap is a secure web application for building and managing online databases and surveys. One of the most useful rules is H, which looks for incorrect values in calculated fields. Demographics is normally the first form, but this is not required. Use conditional logic in your database by using an if/then statement in calculated fields. On the 'Record Status Dashboard ' screen, select the required Record/Study ID you want to rename from the list Using Action Tags to hide a question or answer choice: You can add an Action Tag to a question in the bottom left-hand corner of the edit question box. In REDCap Field Notation, variable names always point to data fields in the project. However, below are some tips that may be useful to you. The custom dashboard allows you to choose header orientation, column grouping, instrument and event selection, and sort records based on values. Do you have multiple different survey questions with the same answer choices? Download a copy of the Current Data Dictionary and a copy of the projects existing data via a data export (go to Data Exports, Reports, and Stats in the Project ). In the event of save errors, the PDF is sent to a backup email address. Please consider submitting your idea for any new feature via the feature suggestion survey link, found in the Help & Information section of any project menu. This does change a few things, formulas . Additionally, REDCap offers a mobile application accessible via a smartphone or tablet that permits offline data collection for scenarios where reliable internet service is not available. The Form Status Complete? field exists on every form. Are you conducting a project that will need a different public survey for different types of participants. is an optional form element and is not required for data entry or collection. [record-dag-id] The group ID number of the Data Access Group to which the current record belongs (blank if not in a DAG). Next we build a new variable, if we are piping in responses this variable will need to be in a new . REDCap can create this Record ID for you or you can create it manually. All integration should be completed in collaboration with the REDCap team. However, if your survey contains branching logic, REDCap turns the question numbering feature off to prevent random skipping of numbers. That development team considers the input of ~538,000 users across all ~2,400 consortium partner sites worldwide. External Module Spotlight Form Field Tooltip: Do you want to keep your survey clean and user friendly but want to include additional information or instructions for your participants without overwhelming them? Don't delete questions or answer choices, or change variable names (see below for more info), 3. These notifications may be sent to one or more recipients and can be triggered or scheduled when a form/survey is saved and/or based on conditional logic whenever data is saved or imported. Want more data at your fingertips? This becomes relevant at upload time. Not consenting or withdrawing consent, may adversely affect certain features and functions. The Action Tag @MAXCHECKED gives you the flexibility of setting a hard limit on the number of answers someone can check off for this question. Did you know that annotation tags correspond to action that is performed for the field when it is displayed on the forms or data entry fields and not visible anywhere on the page? Instrument names -- don't change them via the Data Dictionary, or you'll lose all data on form completeness. You can save a snapshot of your current data dictionary by simply clicking the. The figure 2 below shows this relation: Figure 2: All forms for a participant have the same Record ID. Do note that M and m are case sensitive for months and minutes respectively. For more details about how to use this module in your project check, The REDCap 9.5.5 upgrade brought many new features, including, For an in-depth look at more features of the 9.5.5 upgrade, check out the, As part of the REDCap 9.5.5 Upgrade in February 2020, Tufts CTSI has enabled the, For more details about the Mobile App, what its for, and how to use it, please, Do you want to personalize your project for the study team as well as for the participants? This REDCap module replaces a text, radio, or checkbox field with an image that users can interact with to select one or more options. After enabling surveys, go to the Online Designer. Click on the form(s) that need changes made and make the changes just as you would while in Development mode. REDCap offers a few features to allow your team to record and track the status of forms. By default, this cannot be duplicated. Using the DAG Switcher, users assigned to Data Access Groups (DAGs) can optionally be assigned to multiple DAGs, in which they may be given the privilege of switching in and out of specifically assigned DAGs on their own. Additional changes are made to the Add / Edit Records, Record Status Dashboard and Record Home pages. REDCap User Completing the form: We will pull this with the smart variable [user-name] and the default action tag. First, look on the Project Setup tab. In the example above, "Chips" is the label for the first answer choice, and '1' is its code/raw value. External Module Spotlight QR Code Shortcut: QR Codes are simple and effective methods to provide additional means for participants to access information and allow them to use their smartphones scanning capabilities to easily visit the study website. Once you begin data collection, moving your project to Productionensures youre maintaining data accuracy and integrity. Figure 10: Diabetes Management Methods Form. The content is solely the responsibility of the authors and does not necessarily represent the official views of the NIH. You can hide a choice for which you've previously collected data (as opposed to deleting the choice, which deleted the data). An example of this is changing a true or false question to multiple choice. If you add a calculated field after collecting the data used in the calculation, you will need to re-save the form containing the calculation. Are you nervous about trying out certain features in your project after it was put in production? Run all these rules before exporting data. It is a customizable, searchable list dashboard. When the DAG tool is in use, groups of users can see records created by users within their group, but blinded to the entire set of records. 6. A simple question set will be used to determine which methods a participant uses. To remove the exclusion status, click the remove exclusion link in the results table. 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